Travel and Research Grants

The MU Office of Undergraduate Research offers undergraduate research travel grants for students presenting their research at professional meetings and conferences. Students will be awarded funding only once during the course of their academic career at Mizzou. Participation in professional meetings and conferences provides an important opportunity for you to communicate your research to others in your field, network with your peers, and expand your understanding of the scope and nature of research.

To be eligible for funding, you must present your research (talk or poster), your name must appear on the conference abstract, and the University of Missouri must appear as your address. Your faculty mentor is not required to attend the conference.  Additionally, you will be required to present your work at the Spring Undergraduate Research and Creative Achievements Forum held in April. Applications can be downloaded (PDF) or picked up in the Office of Undergraduate Research. Applications must be returned to the Office of Undergraduate Research, 150 Bond Life Sciences Center.

Submit the following no later than six weeks before the conference:

  • UGR Travel Award Application
  • A letter outlining why you wish to attend this meeting, including what you expect to get from attending and how attending will affect your future plans;
  • A letter of support from your faculty mentor explaining the nature of the meeting and why it is appropriate for you to attend this meeting;
  • If you conducted your research off campus, then you must include a letter of support from your research mentor;
  • An itemized budget of what the money will be used for;
  • A copy of your abstract, including the title and authors (with you listed as first author).

If you have not received confirmation of a travel award within two weeks of your travel date, please contact the office. It is possible that funding is not available.

Travel grants will be dispersed after travel with appropriate documentation.

Award amounts vary.

 

Allowable expenses:

  • Conference Registration Fees
  • Transportation to the Conference and Hotel (airfare, shuttles, taxis, mileage, etc.)
  • Your share of hotel expenses (lodging, taxes) We will not pay for damage or meals charged to hotel rooms.
  • Meal expenses will NOT be covered through this travel grant
    • Meals included in the base cost of your conference registration will be allowable
      • This award will not pay for you to “opt in” to meals

Required Documentation for Reimbursement:

  • A copy of your name in the conference program.
  • Receipts for all items to be reimbursed.
  • A list of expenses from the trip indicating:
    • What expenses will be reimbursed by our office.
    • What may have been purchased by our office for this trip (if anything) – for example the flight.
    • A list of any other funding you received for this same trip (if any).
      • Indicate what expenses the other funding source is to pay.
      • Documentation (an email or note) showing the other funding source understands which expenses they are reimbursing.
  • Contact information and receipts for anyone else who needs to be reimbursed from your travel award (your mentor, a travel mate, etc.).

Important Notes About Reimbursements and Receipts

  • Students seeking reimbursement for mileage will be reimbursed at the University rate.
  • Receipts must show method of payment: Cash, Card (with last 4 card digits), etc.
  • If a receipt is missing, doesn’t show payment type, or if you used a Master Card, provide a credit card or bank statement showing:
    • Name, last 4 digits of the card/account number, date, company, dollar amount.
    • You can redact any other information on the statement.
  • Conference registration receipts must have your name and show method of payment.
    • Many registration confirmations don’t have proof of payment.
      • In this case, you must call the conference for a receipt.
  • Hotel receipts must include a folio provided at the time of checkout from the hotel. 
    • A receipt from Expedia or Air B&B won’t be adequate documentation.
  • We cannot reimburse you for bills paid by someone else.
    • We will have to reimburse that person directly.
    • For example: mentor paid for flight, travel companion paid for the hotel shuttle.
    • All rules regarding receipt documentation apply to this person as well.